This document presents a number of information, guidelines and recommendations that should help the partners of the BioFresh project to integrate their dataset in the BioFresh portal. It is not a standard that should be followed strictly, but rather a number of indications to facilitate the management of datasets considering the multiplicity of situations. This document summarises the experience gathered by the partners of the Workblock 1 (Workpackages 1 to 3), both during the first third of the European project BioFresh, and from past experiences in such projects on Biodiversity Informatics.
This is the first version. The document will evolve along the project with new experiences acquired. The first section makes the difference between a dataset and database, acknowledging the fact that today the word ‘database’ means computerized dataset using a particular type of software called Database Management Systems (DBMS). The second section suggests choices of a DBMS. The third section explains what is a database structure based on the relational model. The fourth section gives some advices on the data quality control in databases. And the fifth section proposes ways to disseminate the database and its information.